Project Coordinator

Project Coordinator

Public Transport & Infrastructure Projects

Salary Package: AUD 115,000

Full-time | Client-facing | Large-Scale Infrastructure | Local and International Travels required

About Unitus

We are Unitus - a people-centric consultancy helping leaders on large-scale projects across industries, including transport and infrastructure, navigate complexity and move forward with confidence.

We support leaders across bid management, workforce mobilization, and business transformation, with a sharp focus on the human dynamics others often overlook. Because when people are at the core, the impact is enduring.

The Opportunity

We are seeking a highly capable Project Coordinator to deliver specialist coordination and systems support services to Unitus’ clients across public transport and infrastructure programs in various locations locally and internationally. This is a dynamic, customer-facing role that delivers a range of specialist support services across project phases, including pre-contract, operational readiness, and business-as-usual for complex transport and infrastructure projects. The responsibilities include, but are not limited to:

Key Responsibilities

1.Pre-contract

1. Coordinate with key stakeholders across bid timelines, submissions, approvals, and SME inputs to ensure timely and compliant delivery.
2. Manage data rooms and maintain bid libraries.
3. Design and maintain document and record management frameworks and systems
4. Conduct tender risk assessments (commercial, financial, legislative, resource).
5. Lead bid handover to Operational Readiness teams.

2. Operational Readiness

1. Coordinate readiness plans across key stakeholders to ensure contractual requirements and timelines are met.
2. Manage bid transition and compliance review against contract obligations.
3. Develop integrated project plans (MS Project or similar) with JV and design partners.
4. Establish project governance structures and dashboards.
5. Undertake ongoing risk management activities.

3. Business-as-Usual

1. Develop and enhance management systems (document, contract, integration, LMS).
2. Capture user requirements and customise systems accordingly.
3. Manage data integrity, database integration, and reporting automation.
4. Develop dashboards, workflows, KPI trackers, and registers.
5. Lead data migration/archival, develop SOPs and facilitate associated training.

About You

Essential Qualifications & Experience

1. Master’s degree in project management and systems engineering
2. First experience in project coordination/management on a GoA4 metro project
3. Experience within large infrastructure PPP environments
4. Strong understanding of metro network design, operations, and maintenance
5. Proficiency in:
   • MS Project
   • Power BI
   • Microsoft SharePoint
   • Document Management Systems (e.g. TeamBinder, Bluebeam, Docuware)
6. Demonstrated systems engineering capability and experience (design, development, data analysis, programming)
7. Must be mobile as local and international travels are required

Desirable

1. Knowledge of tendering and bid process
2. Understanding of Bus and Light Rail operations
3. Commercial acumen

What Sets You Apart

1. Customer-focused and team-oriented
2. Highly organised with the ability to manage multiple complex priorities
3. Strong analytical and conceptual thinking skills
4. Excellent written and verbal communication skills
5. Demonstrated ability to engage with key stakeholders at all levels
6. Accountable, results-driven, and adaptable
7. Strong reporting capability

Why Join Unitus?

At Unitus, you’ll work alongside experienced leaders shaping some of Australia’s most significant public transport programs. We offer:

1. Exposure to large-scale, complex infrastructure projects
2. A collaborative, people-first culture
3. Opportunities to build advanced systems and governance capability
4. A competitive salary package

Ready to Move Forward with Confidence?

If you’re ready to contribute to transformative infrastructure projects and build structured systems that enable delivery success, we’d love to hear from you.