Office Manager

Office Manager – Aussie Skip Bin Hire Pty Ltd

Aussie Skip Bin Hire Pty Ltd is a leading waste management and recycling company, providing reliable skip bin hire and environmental solutions to residential, commercial, and industrial clients across Australia. With high-volume service operations, logistics coordination, and a growing customer base, the company is committed to delivering efficient, compliant, and customer-focused waste solutions. As part of our continued growth, we are seeking an experienced Office Manager to oversee operations and ensure seamless service delivery across all business functions.

Role Overview

This is a full-time position responsible for managing office administration, coordinating logistics and fleet scheduling, supporting warehouse and yard operations, overseeing customer bookings, and supervising staff. The role is ideal for a proactive professional who excels in a fast-paced environment and can effectively manage teams, systems, and operational priorities while maintaining high standards of service and compliance.

Key Responsibilities

1. Oversee and manage daily office operations to ensure efficient administrative support for waste collection, sorting, processing, transport, and dispatch functions.
2. Coordinate and supervise administrative staff, including task allocation, workflow management, attendance monitoring, and performance oversight to maintain operational efficiency.
3. Develop, implement, and continuously improve office systems and procedures to enhance service coordination, document control, and overall business efficiency.
4. Maintain accurate operational records, including material intake/output, weighbridge data, dispatch logs, transport schedules, and stock movement documentation.
5. Facilitate effective communication between office personnel, yard staff, drivers, and management to ensure seamless daily operations and timely material movement.
6. Prepare and analyse operational reports on recycling volumes, service performance, customer requests, and administrative outputs for management decision-making.
7. Coordinate waste collection and transport scheduling, ensuring timely service delivery to commercial and industrial clients.
8. Manage administrative documentation and financial processes, including invoices, purchase orders, contracts, supplier records, and billing support.
9. Ensure compliance with workplace health, safety, and environmental regulations, maintaining accurate records such as incident reports, training logs, and compliance registers.
10. Provide high-level administrative support to senior management, including service planning, workforce coordination, performance tracking, and continuous process improvement initiatives.

Skills & Experience

1. Experience in office management, operations management, or administration leadership.
2. Strong organisational and multitasking abilities.
3. Experience supervising staff across different functions.
4. Experience processing online orders and coordinating with delivery or courier partners.
5. A minimum of 3-5 years of office management experience is required for this position.
6. Familiarity with accounting or inventory systems (e.g., MYOB, Xero, Unleashed) is an advantage.
7. Strong communication and problem‑solving skills.
8. Ability to work independently and take ownership of operational outcomes.

Why Join Us

1. Full‑time, stable, long‑term role.
2. Supportive team environment.
3. Opportunity to shape and improve operational processes.
4. Competitive salary and career‑growth potential.