Executive Assistant

The Role

The acquisition of conventionally-armed, nuclear-powered submarines is an historic and transformative endeavour for Australia. The whole-of-nation effort to safely and securely deliver the cutting edge nuclear-powered submarine program will transform Australia’s economic and national security landscape for decades to come.

APS 4 Executive Assistant’s (EA) are responsible for providing executive support to Senior Executive Service Officers working within an integrated workforce.

APS 4 Executive Officer duties may include but are not limited to:

1. Performing 'front of office' support functions including, management of incoming correspondence, appointments and coordination of meetings
2. Utilising information available to prepare briefing packs, reports and papers.
3. Organising own workflow, making decisions relating to their area of responsibility and seeking guidance when required
4. Provide professional communication with a range of stakeholders, including providing advice on moderately complex operational and administrative issues
5. Have a good understanding of and compliance to relevant legislative frameworks, policies, government decision-making and the Australian Submarine Agency’s mission
6. Provide coaching and on-the-job training for newer and less experienced team members.

About our Team

Our people are capable, committed and diverse. We support an inclusive culture that emphasises respect and collaboration and prioritises safety and security. Our greatest asset is our people. The Senior Leadership Group plays a key role in promoting and influencing a shared civilian/military commitment to the strategic direction of ASA.

The executive assistant role is a position of trust and discretion. In working directly to members of the Senior Leadership Group, it is crucial that individuals are suitably skilled, professional, work well under pressure and have strong communication skills.

We offer flexible working arrangements and a range of formal and informal professional development opportunities.

Our Ideal Candidate

We are a dynamic organisation seeking employees who are agile, innovative and energised by high-paced work. We are seeking highly motivated and collaborative minded people who will have the opportunity to contribute to a once in a lifetime program.

To be successful in the role you will require a high level of integrity, and strong communication and organisational skills to manage competing priorities for the successful delivery of branch, divisional and/or ASA wide objectives.

Our ideal candidates will bring the following attributes and skills to the role:

1. The ability to prioritise and action multiple competing priorities in a fast-paced environment in order to meet deadlines with little guidance
2. Able to quickly adapt to software applications including advanced skills in the use of MS Office suite
3. Possess strong communication and organisational skills
4. A positive attitude and willingness to learn and grow in the role while exercising strong integrity and discretion
5. Have attention to detail, with the ability to take responsibility for own actions and accurate completion of work
6. Have strong stakeholder engagement skills and a demonstrated ability to work collaboratively with a range of people, including at an internal and external senior executive level

Application Closing Date: Monday 6 April 2026

For further information please review the job information pack, reference ASA/01536/26 on https://defencecareers.nga.net.au/?jati=63E1D9CB-8EF8-9FB1-5C15-ECC0DE311E88