Contracts Administrator

Details:

1. Role: Contracts Administrator
2. Employment type: Full-time
3. Location: Bexley, NSW
4. Salary: $75,000 – $85,000 plus superannuation

Who We Are

At Crystal Bathrooms (CLIENTEL DEVELOPMENTS PTY LIMITED), we are a leading renovation and design company in Sydney, known for delivering high-quality bathroom, kitchen and laundry renovations with a strong focus on craftsmanship, organisation and client satisfaction. We work closely with homeowners, suppliers and project teams to deliver renovation projects that are well-managed, professionally documented and completed to a high standard.

About the Role

We are seeking an organised and detail-oriented Contracts Administrator to join our growing team on a full-time basis. This role is ideal for someone who thrives in a fast-paced, process-driven environment and enjoys coordinating contracts, documentation, invoicing, variations and project administration from commencement through to completion.

As Contracts Administrator, you will play a key role in supporting the end-to-end setup and administration of renovation projects. You will work closely with our Sales, Design, Project Management and Accounts teams to ensure contractual documentation, project records, supplier coordination and milestone processes are managed accurately and efficiently.

What You’ll Be Doing

1. Prepare, process and administer client contracts and related project documentation for renovation projects.
2. Manage contract execution processes, including electronic and in-person signing.
3. Coordinate deposit invoicing, warranty insurance documentation and project commencement requirements.
4. Create, maintain and update digital job folders, records and administrative trackers across internal systems.
5. Manage paperwork associated with project setup, contract administration, variations, approvals, invoicing and completion documentation.
6. Coordinate with Project Managers and internal teams to support project allocation, scheduling and commencement processes.
7. Raise, track and maintain records for prime cost item orders, supplier requests and milestone invoices.
8. Administer post-contract variations, amendments and credit adjustments, ensuring all changes are properly documented and approved.
9. Liaise with suppliers, site-measure contractors, clients and internal stakeholders regarding contracts, project documentation and related administrative matters.
10. Respond to enquiries and resolve issues concerning contracts, invoices, project records and variations in a timely and professional manner.
11. Monitor project administration workflows to ensure milestone payments, trade approvals and documentation requirements are completed correctly.
12. Prepare final project completion packs, handover documents and warranty bundles.
13. Maintain pricing logs, variation registers and central trackers to support reporting accuracy and operational oversight.
14. Assist in preparing reports, summaries and updates for management regarding project administration, contract status and outstanding matters.
15. Support continuous improvement of contract administration systems, workflows and record-keeping practices.

What We’re Looking For

1. Diploma or higher in business management, project administration, legal, contract management, or a related field. At least
2. At least 2 years of experience in contracts administration, project coordination, construction administration, or a similar role.
3. Strong organisational skills and attention to detail, with the ability to manage multiple projects and deadlines.
4. Experience in preparing, reviewing and maintaining contracts, project records and related documentation.
5. Confidence using administrative and documentation systems such as Google Workspace, DocuSign, Xero and similar platforms.
6. Excellent written and verbal communication skills, with the ability to liaise effectively with clients, suppliers and internal teams.
7. Strong problem-solving skills and the ability to identify and resolve administrative and contract-related issues.
8. A professional, proactive and solutions-focused approach.
9. Ability to work both independently and collaboratively in a structured, fast-paced environment.
10. Australian permanent residency or citizenship (no temporary visas).

Why Join Crystal Bathrooms?

1. Contribute to the growth and visibility of two established design-led brands: Crystal Bathrooms and Living by Crystal;
2. Be part of a collaborative and supportive team of marketing, design, and project professionals;
3. Work in a creative environment where your ideas and initiative are valued
4. Develop professionally within a structured, forward-thinking company with genuine career progression opportunities;
5. Enjoy a balanced workplace culture with realistic deadlines, respect, and teamwork;
6. Attractive remuneration package, commensurate with experience and capability.

How to Apply

If you’re ready to make a meaningful impact through design, we’d love to hear from you.

Please email your CV and a cover letter outlining your relevant experience and what excites you about this role. Applications without these details will not be considered.

Join us at Crystal Bathrooms, where your creativity helps redefine how people experience their most personal spaces.